Data privacy statement

This privacy policy regards the personal data of our clients, business partners, other persons contacting and visiting us and of the representatives thereof, potential employees, interns, associates or persons attending events organized by or with the involvement of RP and it applies to data collected through our website, as well as to all other personal data we collect through e-mail or other off-line contacts or in the context of events organized by or with the involvement of RP. The privacy policy describes:

(3) Whenever you contact us by e-mail or through a contact form, we save the data provided by you (your e-mail account, possibly your name and phone number) to be able to deliver answers to your questions. We delete the data collected in this context after its storage is no longer necessary, or we limit its processing where it is subject to legal obligations to retain data.

(4) If we involve contracted third party providers to support individual functions of our offer or should we want to use your data for advertisement, the relevant applicable procedures are described in detail below. Below, we also describe the established criteria for the duration of data storage period.

(5) The data processed by us are deleted or their processing is limited in accordance with Arti. 17 and 18 of the GDPR. Unless explicitly stated otherwise in this data privacy statement, the data stored by us is deleted as soon as it is no longer required for its intended purpose and no legal obligations to retain data prevent its deletion. We intend to keep your personal data for the duration of the assistance agreement, as well as afterwards, according to our internal policies and the legal obligations incumbent upon us.

In case the data are not collected in the context of an assistance agreement, such data will be kept for as long as necessary in order to attain the purpose of the envisaged data collection (e.g.: 75 years for data included in the personnel file; 10 years for data of unselected applicants who have applied for a lawyer position or for an internship, respectively 1 year for the data of other applicants – during this period the applicants’ data can be taken considered in subsequent recruitment processes, but only in the absence of applicants’ objection to such processing; 3 years for documenting how the recruiting processes were carried out; 3 years for photo / video images recorded in the context of events organized by or with the involvement of RP). 

 

(1) You have the following rights in respect to us regarding the personal data relating to you: You have the right to obtain information about your personal data processed by us. We hope for your understanding because in case of an inquiry submitted to us other than in writing we will most probably request proof from you in such a situation in order to confirm that you are actually the person you claim to be. 

You also have the right to adjust or to delete or to limit processing of your data to an extent legally allowed. Moreover, you have the right to object against processing of your data to an extent permitted by law. The same can be said about the right to “data transmissibility”.

(2) We are happy to ensure your exercise of these rights.

You may exercise your aforementioned rights and find out more about such rights by filing with us, as data controller, a written request at bucharest@roedl.com or by e-mailing us at bucharest@roedl.com 

You also have the right to file a complaint with the data protection authority, having its headquarters at 28-30 G-ral Gheorghe Magheru Bld. District 1, Bucharest, 010336, Romania, The National Supervisory Authority For Personal Data Processing (Autoritatea Naţională de Supraveghere a Prelucrării Datelor cu Caracter Personal).

We are committed to always treat your requests with the utmost attention and address any queries you may have in the shortest time possible.

(1) Where our website is accessed purely to gain information, i.e. where you do not register or provide us information in any other way, we only collect the personal data provided by your browser to our server. 

Where you want to view our website, we collect the following data necessary for technical purposes to be able to demonstrate our website to you and to ensure adequate access stability and security (the legal basis is Art. 6 para. 1 p. 1 lit. f of the GDPR):

This data is retained for security reasons (e.g. for investigation of misuses or prevention of fraud) for a maximum seven days and deleted upon expiry thereof. We base this data processing activity on our legitimate interest in ensuring the proper functioning of our Internet website, as well as its improvement The data which has to be retained for a longer period as evidence will only be deleted after the relevant incident is finally clarified.

(2) Additionally to the data listed in the foregoing, your computer will save our cookies when you access our website. Cookies are small text files which are stored on your hard drive as files assigned to your browser and through which certain information is provided to the cookie sender (in this case to us). Cookies are not able to execute any programmes or to infect your computer with any virus. Their purpose is to make your work in the internet generally more user-friendly and effective.

This website uses the following cookie types whose scope and functions are explained in more detail below:

b) Transient cookies are deleted automatically when you close your browser. They include in particular session cookies. They store information about the so-called session ID with which diverse enquiries of your browser are assigned within the entire session. They enable us to recognise your computer as that of our former visitor when you return to our website. The session cookies are deleted when you close your browser.

c) Persistent cookies are deleted automatically after a pre-set period of time which can differ from cookie to cookie. You can delete the cookies at any time using the security settings of your browser.

You can configure your browser settings at your discretion and in particular decline acceptance of third party cookies or of all cookies. We point out, however, that in such case you will not be able most probably to make use of some of the functions at this website. 

(1) Next to the possibility to use our website purely for information purposes, we offer diverse services which you can use if they are of interest for you. As a rule, to be able to use them you would be requested to provide your more detailed personal data which we use for the provision of the concerned service and which are covered by the data processing principles described in the foregoing.

(2) We use the services of external service providers to process some of your data. We select and engage our service providers with thoroughness and care; they are bound by our instructions and monitored on regular basis.

(3) Furthermore, we may pass on your personal data to third parties if events, contracts or similar services are offered by us together with partners. You will receive more detailed information on this when you provide your personal data.

(4) Where our service providers or partners are located in a state outside the European Economic Area (EEA), we inform you about the consequences of this situation in the description of our offer.

(1) You can withdraw your agreement earlier granted us for processing of your personal data at any time. Such withdrawal of your agreement will affect the accessibility of your personal data for processing as soon as you make it known to us.

(2) To the extent we process your personal data to support our legitimate interests, you can file an objection against such processing. That is the case in particular where processing of the concerned data is not necessary for the purpose of executing our agreement with you, which fact we point out in the description of the concerned function below. If you file an objection with us, please kindly provide reasons why we should not process your personal data the way we are processing them currently. If your objection is found to be substantiated, we will investigate the matter and either suspend processing of your data and make appropriate adjustments or disclose to you our overriding reasons to continue processing of the concerned data where protection is necessary.

(3) You can object to the processing of your personal data for purposes of marketing and data analysis at any time. You can inform us about your marketing objection under the contact data mentioned in paragraph 1 (2). 

(1) If you wish to register for events and webinars - both free and paid - it is necessary for the conclusion of the contract that you provide your personal data, which we require for the processing of your registration. Mandatory information required for processing is marked separately, other information is voluntary. We process the data you provide for the purpose of processing your registration. The legal basis for the processing of mandatory data is Art. 6 para. 1 p. 1 lit. b of the GDPR. The legal basis for the processing of voluntary data is your consent. You can revoke this at any time with effect for the future, whereby the revocation is just as easy to declare as the consent itself. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation. You can declare the revocation by e-mail to bucharest@roedl.com by sending a message to our contact address given above or to the contact data given in the imprint.

We may also process the data you provide (in particular name and address) in order to inform you by mail about developments in the fields of law, tax and business as well as to provide you with other interesting and important information. The processing of your personal data for this purpose is based on a legitimate interest of Rödl & Partner within the meaning of Art. 6 para. 1  p. 1 lit. f of the GDPR. There is a legitimate economic interest to inform interested parties, customers and clients of Rödl & Partner about further own offers and events in order to establish and maintain a long-term customer relationship.

You can object to the use of your voluntarily provided data for marketing purposes at any time in accordance with Art. 21 of the GDPR by sending a message to our contact address given above as well as to the contact details given in the imprint. We will stop processing your personal data unless we can demonstrate compelling legitimate reasons for the processing which override your interests, rights and freedoms, or if the processing serves the purpose of asserting, exercising or defending legal claims.

We also use your personal data (in particular e-mail address) to send you information by e-mail about further offers and events (in particular webinars) on the legal basis of your consent. You can revoke your consent at any time with effect for the future, whereby the revocation is just as easy to explain as the consent itself. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation. You can revoke your consent by e-mail to bucharest@roedl.com, by sending a message to our contact address given above or to the contact details given in the imprint.

(1) Based on your consent you can subscribe to our newsletter to keep you informed about current developments in the fields of law, taxes and business and to provide you with other interesting and important information regarding these areas and from and about Rödl & Partner.

(2) We may use a double opt-in procedure to subscribe to our newsletter. In these cases, after your registration we will send you an e-mail to the specified e-mail address in which we ask you to confirm that you would like the newsletter to be sent. If you do not confirm your registration, your information will be automatically deleted at the latest after 72 hours. In addition, we store your IP addresses and the time of registration and confirmation. The purpose of the procedure is to be able to prove your registration and, if necessary, to clarify a possible misuse of your personal data.

(3) The only mandatory information for sending the newsletter is your e-mail address.. After your confirmation we will save your e-mail address for the purpose of sending you the newsletter. The legal basis for this is Art. 6 para. 1 p. 1 lit. a of the GDPR.

(4) You can revoke your consent to the sending of the newsletter at any time and cancel the subscription. You can revoke by clicking on the link provided in the newsletter e-mail, by sending an e-mail to alerts.ro@roedl.com or by sending a message to the contact details given in the imprint.

This website uses the open-source software tool Matomo (formerly PIWIK) to analyze the surfing behaviour of users. Matomo is not used to transmit data to servers that are outside of our control.

We understand this analysis as part of our Internet service. We would like to use it to further improve our website and adapt it even more to the needs of our users. The software runs exclusively on the servers of our website. Personal user data is only stored there. The data is not passed on to third parties.

OBJECTION TO DATA COLLECTION BY MATOMO

If you do not consent to web analysis using Matomo, no data will be collected when you call up individual pages of our website. You can decide whether web analysis may be carried out to enable us to collect and analyse statistical data:

OPT-OUT: http://matomo.roedlcloud.com/index.ph?module=CoreAdminHome&action=optOut&language=en

TECHNICAL ADVICE ON THE OBJECTION

By deactivating web analytics, a "permanent cookie" will be stored on your computer, if your browser settings allow this. This cookie serves the purpose of signaling Matomo not to capture your browser.

Please note that the Matomo deactivation cookie is deleted when you clean up the cookies stored in your browser. You will also need to deactivate web analytics again if you use a different computer or web browser.

The legal basis for the processing of the users' personal data is Art. 6 para. 1 lit. a of the GDPR. The processing of the users' personal data enables us to analyse the surfing behavior of our users. By evaluating the data obtained, we are able to compile information about the use of the individual components of our website. This helps us to continuously improve our website and its user-friendliness. By anonymising the IP address, the interest of users in the protection of their personal data is sufficiently taken into account. The data is deleted as soon as it is no longer required for our recording purposes. The statistics generated and underlying data are not deleted.

For more information on the privacy settings of the Matomo software, please see the following link: https://matomo.org/docs/privacy/.

(1) We currently use the following social media plug-ins: Facebook, Twitter, LinkedIn, Xing. We use the so-called two-click solution. This means that when you visit our site, no personal data is initially passed on to the providers of the plug-ins. You can recognize the provider of the plug-in by the marking on the box above its initial letter or the logo. We offer you the possibility to communicate directly with the provider of the plug-in via the button. Only if you click on the marked field and thereby activate it, the plug-in provider receives the information that you have accessed the corresponding website of our online offer. In addition, the data mentioned in section 3 of this declaration will be transmitted. In the case of Facebook and Xing, the IP address is anonymized immediately after collection, according to the respective provider in Germany. By activating the plug-in, personal data is transferred from you to the respective plug-in provider and stored there (for US providers in the USA). Since the plug-in provider collects data mainly via cookies, we recommend that you delete all cookies before clicking on the grayed-out box using your browser's security settings.

(2) We have no influence on the data collected and data processes, nor are we aware of the full extent of data collection, the purposes of processing, the storage periods. We also have no information on the deletion of the data collected by the plug-in provider.

(3) The plug-in provider stores the data collected about you as user profiles and uses these for the purposes of advertising, market research and/or demand-oriented design of its website. Such an evaluation takes place in particular (also for not logged in users) for the display of demand-oriented advertisement and in order to inform other users of the social network about your activities on our website. You have a right of objection to the creation of these user profiles, whereby you must contact the respective plug-in provider to exercise this right. Through the plug-ins we offer you the possibility to interact with social networks and other users, so that we can improve our presentation and make it more interesting for you as a user. The legal basis for the use of the plug-ins is Art. 6 para. 1 p. 1 lit. f of the GDPR. 

(4) The data is passed on regardless of whether you have an account with the plug-in provider and are logged in there. If you are logged in with the plug-in provider, your data collected with us will be directly assigned to your existing account with the plug-in provider. If you click the activated button and, for example, link the page, the plug-in provider also stores this information in your user account and shares it publicly with your contacts. We recommend that you log out regularly after using a social network, especially before activating the button, this way you can avoid being assigned to your profile with the plug-in provider.

(5) Further information on the purpose and scope of data collection and its processing by the plug-in provider can be found in the privacy statements of these providers listed below. They will also provide you with further information about your rights in this regard and setting options to protect your privacy.

6) Addresses of the relevant plug-in provider and URL with privacy information:

(1) We have integrated various videos into our online presence. Some of the videos are stored on our systems and embedded directly on our website. There is no data transmission to third parties.

(2) The other part of the videos is stored on http://www.youtube.com, but cannot be played directly from our website, so that it is ensured that no data about you is transmitted to YouTube. For these videos a shortcut and link refers to the videos in our YouTube channel. By clicking on the link, you will be directed to the YouTube platform. We have no influence on the data processing there.